What does the University Events Management Office DO?
Well, it’s kind of a long answer! It’s more than just throwing great parties- there are a number of areas our office covers, so we thought we’d go over some of them here. If you have more questions for us, don’t hesitate to ask. There’s a handy space for you to submit your questions over to the left.
How big is your office?
Our office is a part of the larger PR & Marketing Communications division. There are six of us in our office of University Events Management. Check out our About Us page to put faces to names.
We moved this summer to Centennial Hall, which now has us at home with the rest of our PR & Marketing Communications colleagues. We love being in a great new space where we can collaborate easily on projects.
What events does your office plan?
We plan lots of events – big ones, small ones, medium ones and different types as well. The largest by far are the two commencement ceremonies each year at the Georgia Dome. These events bring thousands of guests into downtown Atlanta. With an event of this scale, there are a number of moving parts, from shuttles for parking on campus to the Dome, and directional signage to get everyone to enter at the correct gate and get to the correct seats. There’s also lining up thousands of students, training our volunteers, printing of the program and much more.
For the first time in December 2014, we are having a Commencement Day! Previously, each college had its own ceremony around the same date of the university ceremony. But this December, we are planning to have all the ceremonies on the same day. The University Commencement ceremony will be in the morning at the Georgia Dome and the college ceremonies will be in the afternoon at the nearby Georgia World Congress Center (GWCC). We are aiming to create a Georgia State campus atmosphere at the GWCC with the thousands of students in caps and gowns and families excited to celebrate.
We’ve started a new campus-wide Homecoming Committee for the fall 2014 homecoming. This committee is focused on creating a bigger and better Homecoming celebration and includes staff and students across campus. We’ve added new events, including a community service project for canned donations, Dine Out Day and Day in the Park.
We also plan the commencement lunches, the Commencement Fair, the Ph.D. ceremony, the President’s Homecoming Brunch, the campus holiday party, the Fall Board Weekend, building ground breaking and dedication ceremonies, Celebrating Faculty Excellence, the Service Recognition Awards and the New Faculty Dinner.
It must be glamorous – is it glamorous?
One would think so . . . but a lot of what we do really isn’t that glamorous. Our days are filled with answering emails, taking and making phone calls, running to meetings and prepping event materials . Right before and during an event, you’ll see us in comfortable shoes carrying and wheeling around loads of event supplies and decor, with radio headsets on, doing whatever it takes to pull off a great event. Sometimes it can be glamorous, but you’ll also see us hauling trash.
Why are events important?
Our goal is to help promote the mission of the university through events. We do this in a number of different ways. At times it is the focus of the event/program and sometimes it is on a smaller scale through notes printed in the program. We strive to make each event a memorable experience for our guests.
We also set the protocol for events for the university, so we’re always striving to help our campus partners produce outstanding events. Events bring people together, and who doesn’t love a great excuse to get together?
How can I get help with my event?
We have lots of great resources on our website under the tab Event Resources. And if you can’t find the help you’re looking for, feel free to reach out and ask us! There’s an Ask us a question box just to the left, or you can email [email protected] with any questions. We look forward to eventing with you.